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Submissions

Submissions in CertHub provide a collection of Documents, that can be rendered to a PDF.

Submission allow you to:
✅ Create custom Chapters and Sections.
✅ Fill Chapters and Sections with additional Custm Text and CertHub Documents.
✅ Dynamically change the included content.
✅ Render a PDF of the current Submission state.

Creating Submissions​

Submission Overview

Accessing the Submission Module​

You can find the Submission Module in the sidebar under Submission.

Managing Submissions​

  • Viewing Submissions: All Submissions are listed in a table.
  • Selecting Submissions: You can select or deselect Submissions (2) from the list.
  • Deleting Submissions: Once selected, Submissions can be deleted (4).
  • Filtering Submissions: Use the filter option (3) to search for Submissions by name or given tag. Only Submissions that match the specified filter will be displayed.
  • Creating a New Submissions: Click the Create Submission button to add a new Submissions.

Submission Structure​

Submission Structure

Submissions contain metadata that help categorize and organize them.

Submission Metadata​

Each submission includes:

  • Product: The product the submission is created for.
  • Tags: Labels assigned to the submission for easier filtering and identification.
  • Audit Info, including:
    • Author
    • Owner
    • Reviewers
    • Formal Reviewer

Submission Structure​

Below the audit information, the Submission Structure is displayed.

  • A submission consists of an arbitrary number of chapters and sections.
  • Chapters and sections help organize the content within the submission.

Editing a Submission​

To edit a submission, i.e. add, change and delete content, click the "Edit Submission" button.

Chapters and their Content​

Submission Chapter

Adding Chapters​

  • Click the ➕ button to add a new chapter.
  • Each chapter requires a title.

Adding Content to a Chapter​

  • Click the ➕ button within a chapter to add chapter content.
  • A chapter can contain an unlimited number of:
    • Sections
    • CertHub Documents
    • Custom Text

Sections and their Content​

Submission Section

Adding Sections​

  • Sections can only exist within Chapters. See points above to add a Section to a Chapter.

Adding Content to a Section​

  • Click the ➕ button within a section to add section content.
  • A section can contain an unlimited number of:
    • CertHub Documents
    • Custom Text

Tracking Document Versions in a Submission​

Submission Rendering

In a Submission, the version of each linked document is tracked to ensure accuracy and up-to-date information.

  • Outdated Documents:

    • If a linked document has a newer version available, it is marked orange.
    • Hovering over the information icon ⓘ reveals a message indicating that the document is outdated.

  • Deleted Documents:

    • If a linked document has been deleted and is no longer available, it is marked red.
    • Hovering over the information icon ⓘ shows that the document no longer exists.

Updating or Replacing Documents​

Users have two options when a document is outdated or missing:

  1. Update to the latest version of the document.
  2. Remove the outdated/missing document and link an available one.

This system ensures that all included documents remain current and valid within the Submission.

Generating a Submission PDF​

Submission Rendering

To create a PDF of your submission:

  1. Click the "Create Submission PDF" button.
  2. The submission will be rendered into a PDF and downloaded automatically.

What’s Included in the PDF?​

The generated PDF captures the current state of the submission, including:

  • Full Submission Structure: Mapped to a Table of Contents.
  • Resolved Document Content: All included documents will be fully rendered.
  • Custom Text: Any custom text added to the submission will be included.
  • Company Logo: If a company logo is set, it will appear in the PDF.